Exhibitor Terms and Conditions for shows operated by Great AmericanTrain Shows Inc.Terms and Conditions for Greenberg’s Great Train& Toy Show
Dealer agrees to hold harmless, Greenberg’s Great Train & Toy Show and Great American Train Shows Inc., its exhibition centers, and contractors for any andall actions that may occur involving the show. Dealer agrees to indemnify Greenberg’s Great Train & Toy Show, and Great American Train Shows Inc. for any liability that may be caused by or related to their participation. This includes but is not limited to any liability causedby people exhibitor provides exhibitor badges to, people exhibitor invites tothe show, and any liability that may be caused if the exhibitor resells histables to someone else. Great American Train Shows Inc. retains the right to reject, eject, or prohibit any product or exhibit in whole or in part or to reject, or eject a Dealer or his representative(s) with or without giving cause. If cause is not given, Great American Train Shows Inc. liability shall not exceed the return to the Dealer of the amount of license fee unearned atthe time of ejection. Dealer agrees to collect and remit sales and use taxes inaccordance with governmental regulations. Dealer acknowledges that Great American Train Shows Inc. furnishes the name of each Dealer to the state or governmental unit(s) as legally required. Any controversy or claim arising out of, or relating to this license, or the breach there of, shall be settled by arbitration in accordance with the Commercial Arbitration Rules of the American Arbitration Association, and judgment upon the award rendered by theArbitrator(s) may be entered in any Court having jurisdiction thereof. It is agreed that such arbitration would occur in Carol Stream, Illinois.
To obtain a license for the use of space at a Show or, sponsored by Greenberg’s Great Train & Toy Show or Great American Train Shows Inc. the undersigned Dealer hereby agrees to all of the following terms, conditions and regulations:
ACCEPTABLE MERCHANDISE: Train,collectible toy and family-oriented hobby merchandise is ACCEPTABLE. Nonhobby related or non-wholesome merchandise is not accepted. Final determination of acceptability shall be determined by Greenberg’s Great Train & Toy Showon site manager(s). Dealer may not sell raffle tickets or offer games of chance. Dealer agrees to mark reproductions, repainted, and restored items aswell as items with major reproduction parts. Dealer agrees to give a receiptwhen requested by a purchaser. This receipt must include the terms of the sale. Dealer agrees to cease all use of smoke‐producing products if requested by show management.
SHOW HOURS: Each Dealer agrees to maintain his display space open to the public for the duration of the show. Dealers may not remove any merchandise from their area until theclose of the show. Violation of this rule will lead to exclusion from future shows and may result in a claim for damages for negatively impacting the show’s appearance.
TWO-DAY SHOWS: In most cases, the show is opento the public from 10:00am to 4:00pm on Saturday and Sunday. In the event these hours change, you will be notified. Dealers must arrive by 9:00am Saturday to retain their contracted show space. On Friday, the hall must be vacated at the end of setup. On Saturday, the hall must be vacated upon notification by theshow managers at approximately 4:05 PM. All Dealers will be readmitted at 9:00am on Sunday and must vacate the hall by 9:00pm on Sunday. Normal setup hours are Noon to 7:00pm on Friday and 8:00am to 10:00am Saturday.
CONTRACTED SPACE: Purchase of ONE TABLE or ONE WALL TABLE equals 8 feet by 4 feet total contracted area (6feet by 4 feet in Monroeville), with a table surface of either 8 feet by 30 inches or 8 feet by 24 inches (6 feet by 30 inches or 6 feet by 24 inches in Monroeville). ONE BOOTH will equal 3 tables in a 10’6” x 10’6” area (8’6” x8’6” in Monroeville). The 3’ exhibitor aisle between table rows must remain unobstructed unless dealer purchases both tables that border the aisle. Dealers/Exhibitorsmay not place anything in the aisles, between, behind, or at the end of tablesso as to impede customer and dealer movement in the aisles. Dealers may not usetables or boards to extend the surface of the table. Table covers are required at all two-day shows.
BADGES: Dealer/Exhibitor badgesare to be used only by those working at dealer tables or assembling and operating displays. Dealer/Exhibitor Badges must be worn at alltimes including set‐up, show hours and tear‐down.Only persons with Dealer/Exhibitor Badges Will be allowed in the hall during set‐up. Badges are not to begiven to any person for the purpose of shopping during non-public hours, or to access the show early. Violations of this rule will lead to exclusion from future shows and may resultin a claim for damages for negatively impacting the shows security.
CANCELLATIONS: For nonpermanent space cancellations received more than 90 days in advance of a two-day show or more than 30 days in advance of a one-day show will receive a full refund.Cancellations within 90 days of a two-day show or within 30 days of a one-day show will receive no refund and if guaranteed to a credit card, credit card will be charged when space is cancelled. Space guaranteed to a credit card, where the dealer does not pay at the show, will be charged immediately after the show and will include a late fee of $10.00 per table. Dealers/Exhibitors may resell their space to someone else but they remain responsible for all elements of this dealer contract. For permanent spaces cancellations do not apply but space may be resold. The Permanent table agreement may be terminated upon 90 days’ written notice for two day shows and 30 days’ written notice for 1 days shows with no further obligation.
DEALERSPACE: Dealer space is sold two ways:
1. Permanent Exhibit space indicates that Greenberg’s Great Train & Toy Show willmake its best effort to provide the Dealer with the same location at a particular venue, in a particular hall or building for every show. Dealers need only sign up once and this agreement will remain in effect until terminated byone of the parties. Dealers will have purchased the same location at every showheld in a particular venue. If the permanent location cannot be provided,Dealer will have the option to cancel at no charge. In order to terminate this agreement, written notice is required to be given by either party 90 days inadvance of a two-day show. Greenberg’s Great Train & Toy Show will advise Dealers of shows, price, and other policy changes at least 120 days in advance of any two-day show and at least 60 days in advance of any one-day show. Thisis the only way to get the same location at every show. Permanent exhibit space cannot be cancelled but may be resold by a Dealer to another Dealer of their choice at a price they determine. Any resold tables must still follow all the rules and regulations of the show. Resale of tables for two consecutive shows may forfeit location within show. An option starting 1/1/2022 is to skip a showand keep your permanent location. To take advantage of this you need to let usknow at least 4 weeks in advance of the show. We will cancel your tables forjust that show and keep for permanent location for future shows. The fee for keeping your permanent location is $10.00 per table for two day shows and $5.00 per table for one day shows.
2. Non-Permanent Exhibit space will provide Dealers with a location on a show-by-show basis subject to availability. Locations will change for nonpermanent Dealers/Exhibitors based upon the needs of permanent Dealers/Exhibitors and other non permanent Dealers/Exhibitors.
OVERNIGHTSECURITY AT TWO-DAY SHOWS: Security service or guards are sometimes onduty starting at the end of exhibitor setup on Friday until setup resumes Saturday morning and from when the show closes Saturday to 9:00 am Sunday. Great American Train Shows Inc. and Greenberg’s Great Train & Toy Show assumes no responsibility for dealer loss. We recommend that you cover your display Friday and Saturday nights. When you leave on Friday and Saturday, take all personal belongings with you. NO ONE is admitted into the hall under any circumstances after the Train Show Management Staff leaves thefacility
PARKING: Any parking fees required by the facility are the responsibility of the Dealer.
ACCOMMODATIONS: Hotel reservations arethe responsibility of all Dealers. All Dealers/Exhibitors are responsible formaking their own reservations.
LOCATION CHANGES: Inorder to maintain a permanent table location, you must sign up for permanent tables. While non-permanent table holders may receive the same location, it issubject to change if a permanent exhibitor desires the space or if we need tomake floor plan changes.
SEVERABILITY: If any term of thiscontract or its application is found to be invalid or unenforceable, theremainder of this contract and any other application will not be affected.
NOWAIVER: Thefailure to insist upon the strict performance of this contract does not constitute a waiver of Great American Train Shows Inc.’s rights hereunder. Noprovision of this agreement may be deemed to have been waived by Great AmericanTrain Shows Inc. unless the waiver is in writing signed by an officer of Great American Train Shows Inc.
ACCEPTANCE OF CONTRACT: Upon acceptance of this contract by Greenberg’s Great Train & Toy Show, a written confirmation will be mailed or emailed to the dealer. If the dealer does not receive a confirmation, he/she should contact Greenberg’s Great Train& Toy Show, to determine the status of the contract.
