Terms and Conditions for Great Train Show, Greenberg’s Great Train & Toy Show, Great Midwest Train Show, and all 1-day and 2-day tabletop shows operated by Great American Train Shows Inc
Workshop Presenters will be paid a $30.00 standard honorarium for each workshop topic that is presented both days of the show. Display Layouts will be paid a standard honorarium based on square footage and will be as follows:
$50.00 Less than 100 Square feet of actual layout
$100.00 101 to 499 Square feet of actual layout
$150.00 500 or more square feet of actual layout
You may request a non-standard honorarium. Please be aware we will give first preference to those who do not require an honorarium, then those who accept the standard honorarium and lastly the non-standard honorarium requests.
A letter indicating the status of this contract will be sent out after the contract is received. The letter will state whether the contract has been accepted, declined or is on hold pending construction of the show floor plan. If placed on hold you will receive an accepted or decline notice of this contract at least 30 days before the show. Any information that was previously provided to Great American Train Shows will be made obsolete by this agreement. This agreement constitutes the entire agreement between the parties and cannot be orally modified. Modifications can only be made by written agreement.
ADDITIONAL TERMS AND CONDITIONS
The term Exhibitor applies to clubs, dealers, organizations, or individual(s) presenting exhibits, displays or demonstrations related to trains and train related hobbies. To obtain a license for the use of space at a Great Train Show, Greenberg Show, or Great Midwest Train Show sponsored by Great American Train Shows Inc., the undersigned Exhibitor hereby agrees to the following regulations, terms, agreements, and conditions and to any amendments which may be established. Exhibitor agrees to keep his display operational for the public, and to not remove any items from his display for the purpose of packing, during the public show hours. Violation of this rule will lead to exclusion from future shows and forfeiture of any honorarium and may result in a claim for damages to the appearance of the show. Exhibitor releases Great American Train Shows Inc. from all claims arising from Exhibitor's show occupancy, including but not limited to loss, theft, damage, destruction, or injury to Exhibitor's business or Exhibitor personnel. Exhibitor releases Great American Train Shows Inc. from all claims arising out of Great American Train Shows Inc.’s failure to provide space, removal of exhibit, or failure to hold the show. Exhibitor understands Great Train Show, Greenberg Show, Great Midwest Train Show, and Great American Train Shows Inc assume no responsibility for any exhibitor property or for safety at the show. Exhibitor agrees to hold harmless Great Train Show, Greenberg Show, Great Midwest Train Show, and Great American Train Shows Inc, its exhibition centers, and contractors for any and all actions that may occur involving the show. Exhibitor agrees to indemnify Great Train Show, Greenberg Show, Great Midwest Train Show, and Great American Train Shows Inc. for any liability that may be caused by or related to their participation. This includes but is not limited to any liability caused by people exhibitor provides exhibitor badges to, people exhibitor invites to the show, and any liability that may be caused by the exhibitor’s actions.
Great American Train Shows Inc. retains the right to reject, eject, or prohibit any product or exhibit in whole or in part or to reject, or eject an Exhibitor or his representative(s) with or without giving cause. Exhibitor agrees to collect and remit sales and use taxes in accordance with governmental regulations. Exhibitor acknowledges that Great American Train Shows Inc. furnishes the name of each Exhibitor to the state or governmental unit(s) as legally required.
Any controversy or claim arising out of or relating to this license, or the breach thereof, shall be settled by arbitration in accordance with the Commercial Arbitration Rules of the American Arbitration Association, and judgment upon the award rendered by the Arbitrator(s) may be entered in any Court having jurisdiction thereof. It is agreed that such arbitration would occur in Lombard, Illinois.
Exhibitor further agrees to all of the following terms, conditions, agreements and regulations:
ACCEPTABLE DISPLAY: Non hobby related or non-wholesome merchandise or exhibits are not accepted. Final determination of acceptability shall be made by Great American Train Show Inc.’s on site manager(s). Exhibitor may not sell raffle tickets or offer games of chance. Exhibitor agrees to give a receipt when requested by a purchaser. This receipt must include the terms of sale. Exhibitor agrees to cease all use of smoke-producing products if requested by show management. Layouts may sell memberships and items branded with the club’s name or logo only. Any other merchandise may be sold only if sales tables are purchased at the prevailing rate, with the value of the sales table(s) deducted from the layout honorarium if applicable.
SHOW HOURS: Exhibitor agrees to maintain his display in full and in operation for the duration of the public hours of the show. Exhibitors may not remove any parts of their display until the close of the show Sunday evening. Violation of this rule will lead to exclusion from future shows, forfeiture of the honorarium, and may result in a claim for damages for negatively impacting the show’s appearance. Show open times and show setup times will be provided to Exhibitors in advance of each show. In the event these hours change, you will be notified. Exhibitors must arrive to two-day shows by 9:00am Saturday, and to one-day shows by 8:00am Sunday, to retain their contracted show space. On setup and show days, the hall must be vacated upon notification by show management at the conclusion of setup or show hours.
CONTRACTED SPACE: Contracted space as described in the confirmation letter mailed to the Exhibitor constitutes the entire space available for Exhibitor’s use. Any barriers, ropes, tables, or other exhibits must fit within the contracted space. Show management reserves the right to remove any exhibits located outside of the contracted space.
BADGES: Exhibitor badges are to be used only by those working at, assembling or operating displays. Exhibitor badges must be worn at all times including set-up, show hours and tear-down. Only persons with Exhibitor badges will be allowed in the hall during set-up. Badges are not to be given to any person for the purpose of shopping during non-public hours or to access the show early. Violations of this rule will lead to exclusion from future shows and may result in a claim for damages for negatively impacting the show’s security.
OVERNIGHT SECURITY: At two-day shows, security service or guards are normally on duty overnight Friday and Saturday nights. Great American Train Shows Inc. assumes no responsibility for dealer or exhibitor loss. When you leave on Friday and Saturday, take all personal belongings with you. NO ONE is admitted into the hall under any circumstances after show management staff leaves the facility.
PARKING & ACCOMMODATIONS: Parking fees are the responsibility of the Exhibitor. Hotel reservations are the responsibility of the Exhibitor.
LOCATION CHANGES: Your location is subject to change if Great American Train Shows Inc needs to make floor plan changes. Exhibitor must check with the show manager upon arrival to confirm the location of the display.
SEVERABILITY: If any term of this contract or its application is found to be invalid or unenforceable, the remainder of this contract and any other application will not be affected.
NO WAIVER: The failure to insist upon the strict performance of this contract does not constitute a waiver of Great American Train Show Inc.’s rights hereunder. No provision of this agreement may be deemed to have been waived by Great American Train Show Inc. unless the waiver is in writing signed by an officer of Great American Train Show Inc.